SPA Staff Council Meeting Notes August 22, 2006 Rick Hess opened the meeting and welcomed everyone. He then turned the meeting over to Dr. Boarman. Dr. Boarman stated the need for the 3 reps to attend the NC Employee forum and encouraged that we make a decision about our by-laws and possibly including the EPA non-faculty as does the NC Employee forum. Dr. Boarman received a nomination for Connie Boyce to Represent the EPA non-faculty. The EPA employees voted and it was received. For the At-Large position 5 people were nominated and they are as follows: Sheila Butts – SPA Harry Tucker – EPA-NF Sandra Jackson – SPA Barbara Newnam – SPA Kevin Cromwell – EPA-NF It was decided that since all SPA & EPA-NF were not present and should have the opportunity to vote. It was suggested that the ballots will be available from Lorna Lester and the participating employees should pick up the ballots from her office to vote. Lorna will keep them in a secure place until Monday at noon. On Monday, August 28 the votes will be counted by volunteers - Joyce Vertimiglia, Rob Andrews and Michael Newbauer. Lorna will send an email notifying the SPA & EPA-NF employees of the process and how long they will have to complete the process. Dr. Boarman finished by encouraging that SPA revisit their by-laws to encourage transition to the employee forum that was set up for the UNC system schools. Rick Hess returned to the podium and invited all EPA-NF to stay or to leave if necessary so the meeting could continue. Connie Bryce shared about the upcoming Retirement Conference scheduled for October 2, 2006. We are the host facility and are encouraged to attend the morning session that includes retirement options, 401k plan planning & benefits. The event will be in the ETC auditorium and the afternoon session will be for local government agencies. Over 200 people are expected to attend. All state agencies will receive an invitation. Connie stated that she has more information on the State Assembly as it relates to the Employee forum for anyone who would like more information. Rick asked the group do they want to change the by-laws and do we want to merge? After much discussion it was decided that we would form an Ad Hoc committee that would look at the benefits or pros & cons of merging and becoming like the UNC system schools. Two main items the group will look at are: a. Extending length of term for SPA president b. Changing by-laws to include all EPA-Non Exempt and SPA Three employees volunteered to be on this committee -Rob Andrews, Evan Rowe, & Barbara Newnam. The committee will gather information and bring back to share with the group. There was discussion on the meeting times and it was decided that we will meet once a month because of the transitional year and we will meet at 11:00 a.m. and serve lunch when we can. It was decided that we will not do Reps from each division at this time because of the transition. Rick stated that an SPA employee is on the BOT committees and there are three. Sandra Jackson & Vicky Tripp serve on two of them. Another person is needed for the Development committee. Effie Padula volunteered to be on the Development committee Sheila suggested that we do something different this year since SEANC is not hosting the Teddy Bear drive. Our students are a part of the Angels Auxillium which works with the Red Cross. We would prepare care packages for men & women in the military. The group would provide materials and the students would pack it and have it sent to the designed groups. Sheila will contact the student in charge of this club to get our group started. The meeting was adjourned at 2:00pm

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